The only difference between the versions of Ezidoesit are the features.

Enterprise  is our top of the line product and includes a number of features which are not in any of the other versions, including EziAnswer (allows you to delay answering non-urgent emails), Email Archive (client based alternative to using Personal Folders – PST files) and Advanced Scheduling (task priorities can be based on domain names and email addresses).

Professional is a single user version of Ezidoesit.

Ezidoesit allow Outlook users to schedule email work requests into the Outlook Calendar and these tasks can be re-scheduled by dragging them to different times and days. Click on the above links for more information.

This is what users say about Ezidoesit.

Ezidoesit helps reduce the stress that Outlook users get from too many emails in their Inbox. If you don’t like multi-tasking but don’t know how to control this, get Ezidoesit Enterprise that will help you schedule (and re-schedule when necessary) work tasks and delay answering non-urgent emails (and you won’t miss answering them either).

If you have the type of job that requires multi-tasking, Ezidoesit will help you organize your work day so that the real important work still gets done. With Ezidoesit Enterprise’s scheduling, re-scheduling, auto rescheduling, Do It Now option, and the ability to split tasks over multiple time slots (and re-join them when you have to), you are in total control of your work schedule, no matter how hectic everyone else’s day may seem, you are in total control. As we say, "Ezidoesit makes Microsoft Outlook as you want it!"

As mentioned above we believe that Ezidoesit will easily save the average Microsoft Outlook users at least 60 minutes a day. In monetary terms based on the average salaries in the US and the UK, this will save a business $6,595.20 and £4166.40 per year per Outlook user. The greater the number of users, the larger the savings are. Click here to read our white paper titled "The Cost of 60 Minutes Lost".

For this to work for a user, we knew it had to be very quick and simple to do. The good news is that it is. Here is how it works.

Someone emails you and asks you to do a work task. To be able to schedule work, either you or some very smart software (It’s called Ezidoesit) needs to know what your current schedule looks like, and allow you to change it if needed. If the email came from your Boss, maybe it is worth doing something with it, and I don’t mean deleting it! If it’s from a customer, well that is important as well. If it is really critical work, then it is a Do It Now type of task.

Right mouse click on the email request and select a priority to allocate to this new task. Depending on the rules you have configured in Ezidoesit Settings will determine what will happen next. Best practice is that Critical, High and Medium priority tasks are scheduled and a task window opens with a copy of the original email, plus any attachments.

The user can then alter any of the information in the task window such as task length of time, what day and time you want to start the task, whether to mark it as private and so on. You can edit anything as you are not changing the email but a copy of the email. If the task is very important and needs to be done straight away, click on the Do It Now button which will schedule it to start immediately.

When Ezidoesit tasks are scheduled into the Outlook Calendar, they are scheduled in the order of task priority. Let’s say you had 6 tasks scheduled for today and these tasks where High and Medium priority tasks. Now you schedule a Critical priority task to start in 30 minutes. It will push in before the lower priority tasks at or after the start time, and it will reschedule the lower priority tasks.

All of the above happens automatically when you save the task. With no training and very little time using Ezidoesit you will find you can schedule tasks in very little time; 15 to 30 seconds or less.

More information on Scheduling tasks is available.
PS. You can also drag and drop emails onto the Ezidoesit Elevator Bar if using Microsoft Outlook 2007 and 2003. A problem in Outlook 2010 stops drag and drop at the moment.

Interrupting your work to has a performance hit of 17-20 minutes based on research by Microsoft and others¹. So every time you stop work to answer an email that has arrived in your inbox it will take you 17-20 minutes to get back to work. Do this 3 times a day and you have wasted or eaten up 60 minutes of your work day. See information on Distraction.

Some urgent emails do require answering within a reasonable time frame, if it was really urgent though, they would phone you which is the most efficient point to point method of communication.

By using EziAnswer, you can easily and quickly delay answering non-urgent emails which may otherwise become a distraction to more important tasks, and may end up as an email Ping-Pong event back and forth between you and the sender. This could then really soak up serious time. EziAnswer also stops you forgetting about the emails you need to answer as you can set a reminder for the morning and afternoon and then answer 4 or 5 emails in one task rather than lots of micro tasks.

Right mouse click on one or more emails, select the white EziAnswer option and these emails are moved to the “Virtual Inbox”. Double click on the white colour on the Ezidoesit Elevator Bar to access the virtual inbox. Double click an email to answer or forward it.

Emails handled by EziAnswer are moved from your Outlook Inbox to a “virtual inbox”. This means there is less email in your own inbox which means less pressure and stress. It is also a great idea to use EziAnswer for other emails that you need to answer as it helps stop a stimulus response re-action to something the sender has written.

¹Based on research done by Microsoft and the University of Illinois, and by Professor Gloria Mark at the University of California, Irvine.

The Performance Gauge is a great tool to use in situations like, someone asks you to do a task and you need to check how you schedule is looking. One place to look would be the Outlook Calendar because you can see all of your meetings and appointments, plus your work tasks. The other place is the Performance Gauge because it gives you an overview of your work.

Click on the Performance Gauge icon which will display a Pie Chart similar to the image below. This shows free time, meetings (displayed as other), and work tasks as well as any regular break times entered in Ezidoesit.

By clicking on a piece of the pie you can drill down to see how many hours, time slots and tasks make up this time. If you double click on a pie slice in Enterprise, you can drill down into the task. It displays in the Task List grid the tasks for the priority colour and then you can open these tasks. The Performance Gauge is a quick way to find out how loaded you are with work and tasks. For teams, in Ezidoesit Workgroup the Time Usage is a great report to see who has resource available and who is overloaded.

Imagine if at home you stored all your opened mail in your letter box. Seems kind of a silly thing to do but at work lots of people have old emails stored in their Outlook Inbox. Given that the average email user receives 1,800 emails a month this is not a great idea. The alternative is to use the Email Archive option in Ezidoesit Enterprise. This option adds a blue coloured square to the Ezidoesit Elevator which is how you drive the email archiving. In Outlook 2010, right mouse click on one or more highlighted emails which you are archiving.

This will move these emails from the Inbox into the archive database. There are archive settings in Ezidoesit Settings where you can configure how archiving works; you can enter a Tag word, Project name and Category against this email.

To search on archived emails, double click on the blue colour on the Ezidoesit Elevator Bar and enter in the word(s) to search on. All emails which match the search criteria will be displayed.

When you find the email you were searching for you can open it, reply to it, forward it to another email user, do anything you could do when it was in your Outlook Inbox.

Remember, less emails in your inbox makes for less stress as your brain does not get overloaded by all of the information that it can see.

Ezidoesit schedules tasks based on priority at either the default date and time or a date and start time of your choosing. Here is a practical explanation of how it works.

Starting Information

Today is Tuesday 19th October and the time is 2PM.
I already have a Critical task scheduled to start at 2PM which will take 1 hour.
Then at 3PM I start a High priority task which will take 2 hours
And a Medium priority task for 30 minutes which starts at 5:00PM. Then I go home.

Email arrives - Scheduling option 1

I receive an email from Bill Gates to do a task which will take 2 hours. The task is Critical, so I schedule it to start at the current time (I don’t have to select a day and time as Ezidoesit knows this information already).

Ezidoesit schedules this new task to start at 3PM (after existing critical task starting at 2PM) and reschedules the High and Medium tasks which were due to start at 3PM and 5PM respectively onto the next day.

High and Medium tasks need to be completed today - Scheduling option 2

If everything has to be completed today, when the new email requests arrives at 2PM, click on the Do It Now button in the task window. This will push the new task in front of everything, it will start at 2PM, the Critical, High and Medium tasks will be rescheduled to all start 2 hours later. And you work late and go home at 7:30PM.

Schedule new task to another day - Scheduling option 3

When the task window opens, select a different date and time and this is when the new Critical task will start. Any existing tasks of a lower priority will be rescheduled.

Advanced scheduling allows tasks of equal priority to be scheduled and sets the task priority based on priority and then email address then email domain name.

In our above email the Critical 2 hour task can push in ahead of the 1 hour Critical task if I select Do It Now. But it can also push in if in my Advanced Scheduling settings I have a rule which says, emails from Bill Gates are top priority. Any email address or domain name in the rules will have higher priority than a scheduled task where the email address or domain name is not in the rules.

It is like going to the basketball game, paying top dollar for the seat, and then seeing Jack Nicholson walk in last minute, go to the front of the line and be ushered to a court side seat.